Your session has timed out
You have not used the site for some time. We care about your data security so any unsaved changes were lost. Refresh the site to restart the application.
Recruiters don’t read cover letters, so you don’t need to write one.
You’ve heard this piece of “advice” quite a few times, right?
First of all, it’s just wrong. More than half of recruiters expect cover letters for resumes - 45 out of 100 recruiters won’t even open your resume if there’s no cover letter attached.
Secondly, here’s who does read cover letters: hiring managers.
Usually, they read them before they get around to reviewing your resume. And it’s ultimately their decision whether or not to invite you for an interview.
So you do need to write a cover letter for a resume. But that’s what some of your competition is already doing.
Luckily, most of them are doing it the wrong way. And that’s a precious opportunity for you! Make your cover letter stand out and convince the hiring manager you are the perfect match.
This guide will show you:
Want to save time and get tips as your write your cover letter? Here are a sample cover letter and a matching resume made with our resume and cover letter builder. You can write your cover letter and resume in 15 minutes here.
Every cover letter for a job application is different. But all great cover letters have something in common:
They’re based on a proven, effective template.
Let me show you what I mean in a real-life example.
She’s applying for a digital marketing manager position with a pharmaceutical company, XYZ Corp. The company is facing a major challenge: they want to launch a website focused on healthcare.
In her current job as a digital marketing manager with ABC Inc., Jane has been responsible for designing and optimizing nine product websites for ABC’s most strategic products.
Jane has notched up a spectacular success with this project. Without a doubt, she’s got what it takes. But she has to prove that to the hiring manager - that’s the purpose of a cover letter.
Let’s see how to do it.
Have a look at a basic cover letter sample including all the necessary sections:
What to Include in a Cover Letter - A Complete Cover Letter Template
An example of a cover letter format for every job made with our resume and cover letter builder.
So you’ve seen a perfect example of a cover letter for a job.
Now, let’s break down what makes this sample cover letter great and how you can use this cover letter outline to make the most of each section.
Yup, the basics first. The header of every professional cover letter for a job application should include the following:
Optionally, you can add:
Just remember to keep it professional:
ProTip: Writing a cover letter with no name of the hiring manager available? In the addressee section include only the name of the department: for example, “XYZ Sales Department.”
Who do you address a cover letter to?
Directly to the hiring manager who’ll read it.
The greeting of your cover letter (i.e., the salutation) might be the very first thing the hiring manager sees. There’s one great, fool-proof strategy to make your greeting catch her attention:
That’s right. Her name.
If we hear or see our name, we react. Focus on what comes next. There’s a lot of science behind this:
Once the hiring manager sees her name in the greeting of your cover letter, she’s going to feel like she’s found something tailored specifically for her. It will feel personal, she’ll know whatever comes next might just be the exact information she’s been looking for.
All of the following are good examples of professional cover letter greetings.
Pro Tip: Wondering whether you should use the hiring manager’s first or last name? That depends on the company culture. If you’re applying for a position with a relaxed, casual company, use the first name. For corporate cover letters, it’s safer to go with the addressee's last name.
How do you find out the hiring manager’s name?
Do some research!
There are multiple ways to find out who your hiring manager is. You can learn about them in our dedicated guide: “How to Address a Cover Letter: Sample & Guide [20+ Examples]”
If you’re unable to find the name by any means possible, you’ll need to write a cover letter to whom it may concern.
Who to address a cover letter to if there’s no name of the hiring manager provided?
Have a look at those sample cover letter to whom it may concern greetings:
Pro Tip: If you’re not living in Victorian England, don’t start a cover letter with “Dear Sir or Madam.”
Done with the header and greeting? Now it’s time for the meat and potatoes. The central paragraphs of your cover letter.
How to get them right?
Go for the three paragraph cover letter format:
Want to learn more about best professional cover letter formats? Read our guide: “Cover Letter Formats: A Complete How-To Guide [10+ Examples]”
Now, have a look at a quick breakdown of the cover letter main body.
Here’s the brutal truth:
These few sentences at the beginning of your cover letter will determine whether the hiring manager will read on.
You need to make your cover letter introduction attract and hold the hiring manager’s interest.
Have a look at these two sample cover letter opening paragraphs:
In response to your posting for the Digital Marketing Manager, I would like to express my interest in taking part in the recruitment process. As a digital marketing manager with 8+ years of experience, I am positive that I would be successful at this role.
Why is it so bad?
Because it provides no value and no details. The bottom line is basically “I’ve already done this job so I think I’d fit in.” That’s not what the hiring manager is looking for.
Now, see a properly written cover letter opening example:
As a lifelong enthusiast of XYZ’s marketing initiatives, I was thrilled to see your posting for the position of Digital Marketing Manager. I am positive I can help with XYZ’s upcoming challenges. I have experience with leading successful national online campaigns with budgets over $300,000. What is more, I have succeeded at expanding ABC’s client base by 19% since 2011.
“Wow, I’d have to be a lunatic not to hire her!”
That’s the response this cover letter first paragraph will bring.
There are a few different, effective strategies for your cover letter opening. You can highlight your achievements, show how well you know your prospective employer’s needs, or base the intro on your enthusiasm.
Even professional writers struggle to make a perfect intro to their pieces. We know that starting a cover letter can be daunting, that’s why we’ve put together a dedicated guide for you. Give it a read: “How to Start a Cover Letter: Sample & Complete Guide [20+ Examples]”
You see a job posting from your dream employer. The name of the job is the same as your current position. You’ve been a very successful professional so far.
This means, to get that job you just have to show off your best assets in your cover letter, right?
Your cover letter is not a trophy case.
What to write in a cover letter’s second paragraph?
You need to get the hiring manager exactly what she’s looking for. You have to show that you’re going to satisfy the company’s specific needs.
Remember Jane, our digital marketing manager candidate? The XYZ company to which she’s applying needs:
Let’s have a look at how Jane managed to show that she’s both (1) and (2).
Sample cover letter for a job application in digital marketing:
In my current position at ABC, I have supervised all phases of our online marketing initiatives, both technical and creative (1). Last year, my key challenge was to design and optimize nine product websites for ABC’s most strategic products and improve our SEO results as well as enhance the UX (2). Here we are a year later:
See how it’s done?
In the first sentence, show that you’re an expert in your field. But don’t keep on bragging. The remaining part of your cover letter’s second paragraph should be all about how your previous experiences will help your future employer press ahead with their plans.
What if you’re creating a cover letter for an internship and don’t have a wealth of professional experience to present? Don’t worry, we’ve got a dedicated guide to show you how to write a good cover letter and land your dream internship: "How to Write a Cover Letter For an Internship [+20 Examples]"
Your future employers have needs. If they’re willing to hire you, it’s because they think you’ll satisfy those needs.
But what they also want is for you to actually enjoy working with them. They want your future job to feel rewarding to you - that way, they know you’re more likely to stay with them for a longer period of time.
The key to writing a perfect cover letter third paragraph is showing the hiring manager why you want this job, not just any job.
Here’s the easiest way to do it:
Have a look at this cover letter example:
I know that XYZ’s current plans involve developing a comprehensive online portal focused on healthcare-related issues (1). This project is a perfect match for my personal and professional interests and an exciting opportunity to create a unique online base of knowledge for patients and healthcare professionals (2). I would love to leverage my knowledge of SEO marketing and online growth marketing (3) to achieve groundbreaking results with this initiative.
Pro Tip: How long should a cover letter be? In general, relevant and short cover letters are best. Three paragraph tops. Your go-to word count shouldn’t exceed 300 words.
Wondering how to write a good cover letter when there’s no job offer? Want to see some general cover letter writing tips? Read our handy guide “40+ Successful Cover Letter Tips, Advice & Guidelines (With Examples)” and find out about effective cover letter strategies for different types of cover letters!
So far so good:
Your cover letter shows that you have relevant skills. You’ve explained your motivation. What could possibly go wrong?
Actually, a lot.
You still have a cover letter ending to write. And it’s the decisive part.
It has to amplify the general impression you’ve made with the previous paragraphs. It has to make the hiring manager excited as she starts reading your resume.
How to make the best cover letter ending?
Long story short: by providing value.
Tell the hiring manager that you’re looking forward to meeting in person and discussing how your experience and knowledge can help your future employer in fulfilling their goals.
Like in this cover letter example:
How To Make a Cover Letter - Closing Paragraph
I would welcome the chance to discuss your digital marketing objectives and show you how my success at ABC can translate into digital and online marketing growth for XYZ.
Two worst cover letter mistakes you can make in the final paragraph are:
There are some easy tricks you can use to write an effective cover letter closing paragraph. Make sure to read our guide on "How to End a Cover Letter: Sample & Complete Guide [+20 Examples]" and check them out!
Once you’ve written the body of your cover letter, you just need to put a formal closing at the very end.
Write “sincerely” and follow it with your full name. Adding your handwritten signature is optional, but it’s recommended for more formal cover letters.
If you’re not a fan of the well-worn, “sincerely,” feel free to use any of the following synonyms:
The ones listed above are going to be your safest bets. Still not what you’re looking for?
Pro Tip: It’s a good idea to repeat your basic contact information, such as your LinkedIn profile, email address and telephone number below your sign-off.
All of the above sections are must-haves in a good cover letter format.
But there’s one special trick you can use:
Why is the “P.S.” so important?
Because it’s like a magnet for the hiring manager’s eyes. It screams: “you cannot miss this information.”
Use the postscript to tell the hiring manager about something impressive about your career(1), even if it’s not strictly related to the job opening.
And say that you’d be happy to provide them with more details(2) if they find it interesting.
Like in our cover letter example:
How To Write a Good Cover Letter Postscript
P.S. — I would also value the opportunity to show you(2) how my e-detailing solutions grew the combined sales of three ABC flagship products by a record-breaking 13% in one year(1).
Don’t just send a cover letter in Word. Select the most important bits and paste them into your resume cover email: How to Email Your Resume to Get More Job Offers (Examples). It’ll immediately work magic on the recruiter.
The most important thing to remember about how to write a cover letter for a job is to personalize it.
Address the hiring manager by their name.
Identify your potential employers’ needs and show how your past work experience can help them achieve their goals.
Don’t just talk about your past responsibilities - focus on your achievements. Provide details and quantify whenever possible.
Explain your motivation. Make your future employers feel special: tell them why you want this job, not just any job. Make them feel that you’d like to stay with them for a longer while.
Finish strong. Be straightforward about your interest and enthusiasm about the new position.
And for the final advice:
Keep it short.
Do you have any questions about how to create a successful cover letter? Want to share an example of a cover letter? Give us a shout in the comments and we’d be happy to reply!
Michael is a writer and a resume expert at Uptowork. When he's not busy passing on career advice, he's probably somewhere out there swinging a tennis racket, reading Russian poetry, or enjoying his triple espresso.